At the beginning of the meeting you will want to start by reviewing how the evaluation process was conducted, what tools were used, and who did the evaluating. Then go over the results of the employee’s self-evaluation. Next you will present your findings using the notes that you made during the preparation step. After all of the information has been presented then you should encourage a discussion about the findings. Allow the employee to explain or clarify concern or performance problems, or to identify issues that you were unaware of. Finally give the employee a list of things that you want to see improvement on by the next evaluation. Again communications of this kind needs to be in writing and they need to be filed in the employee’s file after the employee signs it. The signature should be below a statement that details that the employee has received a copy of the requested improvements, that they have read and understood that they need to make the listed improvements in their performance by the next evaluation.